Geographic Information Systems (GIS) Upgrade Project

RFP-12-37

Closing Date: 08/23/2012 2:00:59 PM ET

Details:

 SCOPE OF PROJECT – RFP-12-37,

G.I.S. Upgrade Project

The City of Burlington is seeking a Web based GIS viewing and analysis solution which is fully configured to deliver a suite of web based GIS functionality for all City staff.  We are also looking for a web GIS Notification solution that allows our users to generate a mailing notification using geographically selected properties.  Both solutions will be served via ArcGIS Server 10.0.

The City of Burlington has been using Geographic Information Systems for over 20 years in support of business activities throughout the organization.  Through that time a significant amount of data has been collected, with staff now primarily using the ArcGIS Desktop platform to maintain, to view, and to conduct analysis on that data.  ArcReader is also in use to meet very specific viewing needs. 

Casual users have been using a tool developed for the City called the Burlington GIS Centre (BGC) for a number of GIS viewing and analysis functions.  The BGC is written in VBA for use in ArcGIS Desktop, an environment which will be unsupported by ESRI in future releases.   Notification functionality was built into the Burlington GIS Centre as well.

The current GIS environment is based on ESRI’s products, version 9.3, on an Oracle database.  The City is currently upgrading ESRI’s products to version 10.0 with the upgrade having an impact on the BGC.  This upgrade is seen as an opportunity to shift the casual users from the BGC/ ArcGIS Desktop environment to a web based environment for their GIS viewing and analysis activities.

As a result, the City is now looking for web based solutions for our casual users for both GIS viewing/analysis as well as Notification.

ELIGIBILITY TO PARTICIPATE:

Bidders must have previously purchased this bid document and be on the corresponding Plan Takers list.  This document can be obtained online or in person as detailed below:

OBTAINING THE DOCUMENT:

ONLINE:

Bid packages are available to be downloaded from www.biddingo.com/burlington.  If you subscribe to Biddingo.com you may download the bid document directly from the site.  You may also opt to purchase a one-time download for this opportunity.  Biddingo charges an administration fee to non subscribers.

IN PERSON:

The bid request documents are available for pick up at 390 Brant Street, 3^rd Floor, Sims Square*, Finance Department-Purchasing Reception Counter, Burlington, Ontario.   See Methods of Payment below.

* Located one block south of City Hall on the S.W. corner of Brant and Elgin Street 

DOCUMENT FEES:

From Biddingo, $35.00 (incl. HST)

In person, at Purchasing Services – $55.00 Administration Fee (incl. HST)

METHODS OF PAYMENT:

Payment by credit card is required for documents available electronically.  If picking up the document in person, the City will accept cash, cheque, Interac, MasterCard, Visa and American Express.   Cheques are to be made payable to The Corporation of the City of Burlington.   Documents will not be released until payment is received.   The City of Burlington is not responsible for delivery delays via courier or mail. 

ADDENDUM:

Addenda will be posted on www.biddingo.com/burlington

N.B. It is the responsibility of the vendor to check the Biddingo Web Site for any possible addenda.

DISCLOSING BID TAKERS:

Purchasing Services practice is not to disclose the list of bid takers.  There may be some exceptions, e.g. when the bid call is related to construction. However, the City reserves the right to disclose or not to disclose this information.