ITS Consulting Services - ERP Systems Strategic Review

RFP-12-16

Closing Date: 09/18/2012 2:00:59 PM ET

Details:

SCOPE OF PROJECT – RFP-12-16,

ITS Consulting Services – ERP Systems Strategic Review

The intent of this Proposal call is to invite and receive submissions to furnish all labour, materials, services, transportation and incidentals to perform the following work: 

The City of Burlington (“City”) wishes to procure the services of a consultant to conduct a review of the existing ERP systems. This includes the Financial (SAP), Human Resources/Payroll (Banner) and Asset Maintenance Tracking (Avantis) systems.

In order to offer a third party perspective, prospective proponents must not currently be providing services to the City pertaining to these systems.

The proponent will recommend to the City a strategy for the next 10-15 years that is economical, effective and efficient.  Possible recommendations include:

1)    Continue with existing systems  as is;

2)    Continue with existing systems with modifications and/or upgrades;

3)    Move all or part of the functionality provided by existing systems to a new system(s) which could be the result of purchasing, enhancing, replacing or a combination of these actions.

The City is currently using:

·         SAP as its Financial Management System (“FMS”)

·         Banner as its Human Resource/Payroll Information System (“HRIS”).

·         Avantis as its Asset Maintenance Tracking System

In order to be considered proponents must have previous experience with SAP.

It will be an asset if proponents have knowledge and expertise in HRIS and Asset Maintenance Systems.

The proposed budget for this engagement is capped at $85,000 including all fees and charges but excluding taxes.

ELIGIBILITY TO PARTICIPATE:

Bidders must have previously purchased this bid document and be on the corresponding Plan Takers list.  This document can be obtained online or in person as detailed below:

OBTAINING THE DOCUMENT:

ONLINE:

Bid packages are available to be downloaded from www.biddingo.com/burlington.  If you subscribe to Biddingo.com you may download the bid document directly from the site.  You may also opt to purchase a one-time download for this opportunity.  Biddingo charges an administration fee to non subscribers.

IN PERSON:

The bid request documents are available for pick up at 390 Brant Street, 3^rd Floor, Sims Square*, Finance Department-Purchasing Reception Counter, Burlington, Ontario.   See Methods of Payment below.

* Located one block south of City Hall on the S.W. corner of Brant and Elgin Street 

DOCUMENT FEES:

From Biddingo, $35.00 (incl. HST)
In person, at Purchasing Services – $55.00 Administration Fee (incl. HST)

METHODS OF PAYMENT:

Payment by credit card is required for documents available electronically.  If picking up the document in person, the City will accept cash, cheque, Interac, MasterCard, Visa and American Express.   Cheques are to be made payable to The Corporation of the City of Burlington.   Documents will not be released until payment is received.   The City of Burlington is not responsible for delivery delays via courier or mail. 

ADDENDUM:

Addenda will be posted on www.biddingo.com/burlington

N.B. It is the responsibility of the vendor to check the Biddingo Web Site for any possible addenda.

DISCLOSING BID TAKERS:

Purchasing Services practice is not to disclose the list of bid takers.  There may be some exceptions, e.g. when the bid call is related to construction. However, the City reserves the right to disclose or not to disclose this information.