The Purchasing Division of the Finance Department at the City of Waterloo has the responsibility to act as a professional resource in the procurement process for client departments, and to select vendors who can provide the City with best value.
The City of Waterloo is committed to securing the best products and services at the most competitive prices. In order to assist us and provide our vendors with a time / cost saving mechanism to view and bid on our opportunities we will be partnering with www.biddingo.com. This service will provide an opportunity for vendors to register for bid opportunities and allow the City to maintain the most current vendor information.
Biddingo.com is an online portal that connects vendors providing various goods and services to buyers from the Provincial, Municipal, Education, Crown Corporation, Housing, Construction, Healthcare and Private sectors from across Canada.
Effective Tuesday, July 3, 2012, the City of Waterloo's Request for Tenders, Proposals, Quotations and Information and other solicitation documents will be advertised and available for electronic download from the City's Biddingo.com bid portal at www.biddingo.com/Waterloo
Vendors will have the ability to download these bid opportunities and documents directly from this portal.
Vendors who are interested in doing business with the City of Waterloo are required to register with Biddingo at www.biddingo.com/Waterloo. Registered vendors will receive an email alert when any new bid opportunity is issued regarding City procurements that relate to the vendor's selected commodities.
Registration is available from July 3, 2012 at:
www.biddingo.com/Waterloo
The vendor is fully responsible for keeping their information up to date in the Biddingo database.
The City of Waterloo will no longer maintain vendor lists or email notifications to interested vendors when new bid opportunities are available.
All reasonable efforts to inform registered vendors of relevant bid opportunities shall be made, but neither Biddingo nor the City of Waterloo shall be liable for any failure to do so.
Biddingo Service Options and Costs:
- The annual subscription fee with Biddingo is currently $250.00 + HST. Biddingo subscribers can view procurement calls available from other government and private sector organizations, as well as view the bid document takers list, bid results and awards, and receive automatic notification of addenda at no additional charge. Subscribers can also download individual procurement documents.
- Registered vendors that do not subscribe, will receive email alert notifications of new bid opportunities for their commodity code and be able to purchase and download documents on a "pay-as-you-go" basis.
If you are unsure about which option best suits your needs, Biddingo offers a 30 day free trial for those vendors wishing to evaluate the services prior to purchasing a subscription.
General Questions:
I was previously registered with the City of Waterloo on their old website do I need to register again on the new website.
Yes, previously approved suppliers on the City of Waterloo's website are required to register again on the new www.biddingo.com/waterloo website with the new list of commodity codes.
I am registered with the City of Waterloo; do I need to register with Biddingo?
Vendors currently registered with the City of Waterloo will need to register with the new website www.biddingo.com/waterloo in order to receive email alert notifications of bid opportunities.
I am registered with Biddingo, do I need to edit my profile to include City of Waterloo?
Vendors currently registered (subscriber or non-subscriber) with www.biddingo.com will need to complete the City of Waterloo vendor registration form located at www.biddingo.com/waterloo.
Can I still obtain a hardcopy of drawings if required in a bid document?
Vendors can request a hardcopy of drawings when required, which can be ordered through the website. Courier arrangements can also be made through the website.
The City's preferred method of doing business is through the Biddingo website, however, the City will continue to make drawings available in hardcopy format which may be paid for and picked up at the City's Purchasing Division, 265 Lexington Court, Waterloo, Ontario, Canada N2J 4A8.
How do I submit my bid?
Vendors will continue to be responsible for submitting bids and proposals in hard copy format by the specified closing date and time to the City's Purchasing Division, 265 Lexington Court, Waterloo, Ontario, Canada N2J 4A8.
For more information about Biddingo's service, Vendors are encouraged to visit Biddingo's website at www.biddingo.com or contact a Customer Care representative via: |
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For more information regarding the City of Waterloo's migration to Biddingo, please contact the City's Purchasing Division at: |
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Telephone: 416 756 0955 |
General Purchasing Enquires: |
If you have any questions or concerns, please feel free to contact purchasing at purchasing@waterloo.ca.
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