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1. About Biddingo.com
Biddingo.com is an online portal that enables suppliers providing various goods and services to locate bid opportunities from the Provincial, Municipal, Education, Crown Corporation, Construction and Healthcare sectors from across Canada. Supplier Benefits
Government agencies in Canada spend $100 billion annually on various products and services and you can be one of their suppliers. With over 1000 of these opportunities posted on Biddingo.com at any given time, and new bids arriving daily in your inbox, chances are, the perfect opportunity will arise. You can only win a contract if you know about it. Also, with governmental bid opportunities typically open for only 2 to 3 weeks, suppliers need to stay informed by being connected with Biddingo.com.
Public sector buyers throughout Canada are submitting bid requests with Biddingo.com. They have access to suppliers who have registered as pre-qualified vendors with them, and their bids are distributed on Biddingo.com as well as through a daily bid alert to fill all their tender needs. Purchaser Benefits
2. What Are Public Sector Buyers Purchasing?
Source: Publisher's Data, 2000
The following numbers represent the total percentage of money spent in each
business category by the public sector buyers related to the entire marketplace.
| Architectural/Engineer/Design | 39% | Food Service Equipment | 29% | Pharmaceuticals | 18% |
| Audio Visual/Video | 56% | Fuel | 44% | Public Safety | 35% |
| Building Maintenance | 54% | Furniture | 59% | Public Works Products | 32% |
| Cars | 44% | Geographical Info Systems (GIS) | 25% | Safety Protection | 44% |
| Clothing/Uniforms | 50% | Hazardous Material Control | 34% | Security | 36% |
| Communications | 64% | Healthcare Supplies/Services | 31% | Social Services | 15% |
| Computers/Peripherals | 74% | Highway/Street | 30% | Special Vehicles | 40% |
| Software | 75% | Information Technology | 50% | Tools Equipment/Machinery | 51% |
| Construction Equip./Materials | 47% | Insurance | 25% | Trucks | 44% |
| Corrections | 15% | Lighting Equipment/Supplies | 48% | Utility Services | 29% |
| Education | 30% | Office Equipment | 68% | Vehicles | 40% |
| Financial Services | 29% | Paper Products | 61% | Waste Management/Recycling | 32% |
| Fleet Maint./Management | 46% | Park & Recreation Equip. | 31% | Water/Sewer Prod & Services | 26% |
3. Biddingo Features for Governmental Agencies
Public Sector Buyers are using Biddingo for:
- Advertising bids for all types of goods and services.
- Changing bid information at any time during the bidding process. Sometimes the bid is cancelled or changed (increased the number of items required, or change the scope of the bid) by the public sector buyer. Vendors who are document takers (who have downloaded documents online) will be immediately notified by email. All other vendors registered within Biddingo.com are notified by email the next day
- Attaching bid documents to the tender advertisement. This enables vendors to view detailed information online without additional costs.
- Inviting vendors to get on their Bidders’ Lists. Vendor Registration is a web-based solution provided to public sector organizations, so that they can locate vendors who have applied to be listed on their bidders’ list. Vendors input their company information and categorize the goods or service they provide directly to the public buyer's desk. Public buyers can send Bid Invitations by email to selected vendors from their Bidders’ list or through Biddingo.com’s database called Source It
- Using Source-It to find vendors supplying goods and services they need.
4. How Biddingo.com can improve the bottom line for suppliers?
Once you have registered with Biddingo.com, you will be able to access a database containing thousands of bid opportunities from various business sectors. We have set up 14 main business categories, and 79 sub-categories reflecting the needs of public sector buyers, so that you as a vendor can locate the bid opportunity with a simple click of the mouse. Click here for descriptions of the Main Categories link.
Many suppliers are recognizing that providing goods and services to the public sector in Canada, is an important marketplace that cannot be ignored. More importantly, the marketplace is recession proof. Budgets are set and they have to be spent. Unfortunately many companies do not have the time or resources to focus on these markets. Instead of having to spend hours searching for relevant bids, Biddingo.com gives you the opportunity to be on a level playing field. For pennies a day, your company can take a proactive approach to locate business opportunities and even have them come to you!
5. Supplier Features and Benefits
- Daily E-mail notification of all new bids in your specific business category at no additional cost. Also free notification of all amendments to registered document takers.
- My Profile: You can set up a company profile (try our free 30 day trial and set up your profile to-day) which allows Biddingo.com to match bids to your needs. As a subscriber, you can change or add to your profile at any time.
- Free Online Download of attached documents: Paid subscribers
have access to any online documents, including the electronic form of tender
and amendments, without additional cost.
Subscribe now - Search by Different Functions: Subscribers have the opportunity to search by business categories, by keyword, by region, by organization, by bid number, area code or by combining one or more functions.
- My Favourites: Using My Favourites, subscribers can store specific bids, making it easy to track document takers, amendments, or simply warehouse a bid opportunity until you have the time to review it.
- Register with Source It: A database of all registered companies on Biddingo.com, sorted by company product or service. Public buyers can locate the contact information from companies providing the product or service.
- Manage all your bid information in one place, accessible online from anywhere
- View contract opportunities in all business categories
- Register your company on government agency bidders’ lists to be included in buyers’ invitations
- Track your competitors by seeing who else is on the document takers’ list
- Add additional account users for a nominal fee
6. Get your company name in front of public purchasing buyers with the vendor registration process!
Table Of Contents
- How/Why do I benefit from completing a vendor application form?
- Which public sector organizations are accepting suppliers to be included in their Bidders' list?
- Is there any special information I need to know about completing the application form?
- How to submit a vendor application form?
1. How/why do I benefit from completing a vendor application form?
The reasons for completing the vendor application can be easily summed up:
You complete the application to put your company name in front of government buyers who may be looking to buy the products or services you sell!
Public sector purchasing departments buy numerous types of goods and services. When they are preparing to buy, they will be aware of various vendors who provide that particular product or service. In some instances, may ask these vendors to provide them with a bid. If the purchasing department is not aware of your company, or of the products and services you provide, you will not be notified when that purchasing department is looking to purchase that type of product or service. This means that you may be missing out on business opportunities!
2. Which public sector organizations are accepting suppliers to be included in their Bidders' list?
You can get on the bidders’ list of any of the public sector organization listed with Biddingo.com. Click here for Vendor Registration.
There’s a small sample of companies who are actively purchasing goods and services:
Municipalities
- City of Vaughan
- Town of Aurora
- Region of York
- Town of Markham
- Town of Newmarket
- Town of Richmond Hill
Healthcare Organizations
- Hamilton Health Sciences Corporation
- HealthPRO Procurement Services
- Winnipeg Regional Health Authority Logistics Services
School Boards
- York Catholic District School Board
- York Region District School Board
3. Is there any special information I need to know about completing the vendor application form?
There is some information you should be aware of before you start working on completing your application form. The following will provide you with tips on how to best complete the application form for the public sector organization of your choice, and provide them with the information that they require.
The Application form page will EXPIRE after 30 Minutes.
Why is the page set to expire?
This is a security precaution intended to protect your data from being
tampered with. Due to the nature of the information that you will be entering
on the Vendor Application (banking, insurance info, etc.), we want to make
sure that it is kept confidential. If you start completing the application,
then become involved in another task and leave your computer, anyone that
is walking by could enter information about your company and submit it.
With this security precaution in place, even if you forget to close the
application window on your computer, others will not be able to tamper with
your data. After 30 minutes have passed, even if they try to submit the
application, they will be unsuccessful.
What happens to the data after 30 minutes?
If you do not click on "Save and Continue" within
30 minutes of accessing the application form, the page will expire and any
entered data will be lost. To be sure this does not happen to you, we suggest
you read the following tips to complete your application:
TIPS ON COMPLETING THE APPLICATION FORM!
- Print the application form page.
Some of the applications may require information that you may not have readily available to you, such as insurance or banking information. If you print the page, you can compile all of the data that you will need to complete your application form. - Compile your information and be prepared!
Make sure you have all of your information ready when you access the Vendor Application form. - Type your information in an MS Word or Word Perfect document.
If you feel that, even with the information ready, you may not be able to input the information into the form within 30 minutes, type the info into a word processing program on your computer. - Copy the info from the typed document and paste it into the application form.
When you login to the online Vendor Application form, you can copy the information from your typed document (highlight the required information in your typed document, then right click on your mouse and select the "Copy" option) and "paste" (on the vendor application form, click in the appropriate field, right click on your mouse, and choose the "Paste" option) the information into the application form. - It is very important that your application be as complete as possible. It is equally important that you keep your information updated. This means that you can update your information whenever necessary by logging in with the user id and password that you create! Each time you update, the public sector organization will receive email telling them of what you have done.
- Choose the commodity codes that best represent the goods or services that you provide.
- Carefully review the list of commodities that the public sector organization purchases.
When registering, make sure you choose commodities that apply to your organization. You will not benefit from choosing commodities that you are not fully capable of supplying. Try to limit the number of commodities to below 10, to be sure you are not over-classifying yourself. - Make sure to also select the subcategories if they are available.
After you make your selection of commodities, click "Select". You will then see the list of commodities you have chosen. If any of these commodities contains a subcategory, you will see it. Select all appropriate commodities and sub-classes and click Update to send your completed application.
Why do I have to complete a separate application form for each public sector organization?
Each public sector organization is Unique
Each organization has a custom application and list of commodity codes.
They each require different information from their vendors. While insurance
information may be important to one organization to have from their vendors,
another organization may not require this information.
Each public sector organization Buys Different Things
While one organization may buy a high volume of paper supplies, another
may have no need for this at all. This means that their list of commodities
that they purchase will vary, so you need to look at each organization individually
to see if they purchase your products or services.
Security of your information
Due to the nature of the information that you are completing (banking, bonding,
insurance information, references, etc.) The information is kept strictly
confidential. Biddingo will protect you data, ensuring it is kept private,
confidential, accessible only to public sector organizations using
the system. Only those organizations that you want to see your information
will see it, because you have submitted it to them.
Does this mean that I have to re-type my information for each individual Vendor Application?
Not necessarily. As you have a unique user id and password for Biddingo, this data is stored. This means that once you have completed one Vendor Application, that information can be transferred to the forms of other public sector organization's that require the same information on the applications. This information will not be submitted to them, or accessible by them, until you actively click on their application form and submit it.
So for the Vendor Application, you only have to complete an information section (address info, references, etc.) once. Any time these fields appear on another application that you want to submit, it will automatically be completed for you. You will only need to fill in the information for those fields that were not on the previous forms you completed.
4. How to submit a Vendor Application form?
Step 1 : Access Vendor Registration
- Go to www.Biddingo.com and click on the "Vendor Registration" option.
- If you have accessed the Vendor Application from a public sector's website, you will automatically be brought to Step 3 of the registration process.
Step 2 : Choose an Organization
- Click on the name of the organization to which you wish to submit your application.
Step 3 : Login or Register 
Click here to get on the Bidders' list!
Option A: Enter your user id and password, if you are currently registered with Biddingo.
Option B: Click on the "Register Now" option, if you have never registered with Biddingo.
IF YOU ARE A NEW USER TO Biddingo YOU WILL SEE A SCREEN WHERE YOU:
- Enter your email address in the field provided (this will be your user id).
- Enter a password that you will remember (maximum 8 characters, case sensitive).
- Re-enter the password.
Step 4 : Terms and Conditions
- You will be presented with a list of Terms and Conditions which you must read.
- Click on "I Agree" to accept these conditions. If you click "I Disagree", you will not be able to continue to the application form.
Step 5 : The Application Form
- You will now see the application form for your chosen organization.
- Complete the application form.
- Click "Save and Continue".
Step 6
- Click on the check box for each commodity that you provide.
- Click "NEXT".
- Review your chosen list of commodities and verify that they are correct.
- If there are subcategories for your selected list of commodities, you will see them on your screen. Click on the check box for each sub-category that applies to your organization.
- Click Update.
Step 7
- You should get a message telling you that your application has been successfully submitted to the organization of your choice.
By following the above steps, you will provide the public sector organization with the best representation of your organization. Remember to update your information as often as necessary especially if you change phone numbers, addresses or start selling a new product or service! It is up to you to keep the public sector up to date on your company!