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Bid Scope
City of Hamilton
Corporate Services Department
Procurement Section
Phone: 905 546 2773
Fax: 905 546 2327
Email: procurement@hamilton.ca

Proposal for E-Bidding System (Including E-Bidding Portal, Bid Evaluation, Contract Management and Vendor Performance Modules


Closing Date: 02/10/2017 04:30:00 PM ET


Peggy McKee
Senior Procurement Specialist
Telephone: (905) 546-2424, extension 5972
Email: peggy.mckee @hamilton.ca

Contract Number:  C2-02-17
E-Bidding System
Closing 3:00 pm, Hamilton time
Friday, February 10, 2017
Sealed Proposals for the above noted Request for Proposals, addressed to the Procurement Manager, City of Hamilton, Procurement Section, 120 King Street West, 9th Floor, Hamilton, ON, L8P 4V2 will be received at only the Procurement Section on or before the date and time stated above.

1.0       SCOPE OF WORK
The City of Hamilton, on behalf of the following Participating Agencies, the Corporation of the City of Burlington, The Corporation of the Town of Oakville, The Regional Municipality of Halton, The Corporation of the Town of Halton Hills, Hamilton Wentworth District School Board, Hamilton Wentworth Catholic District School Board, Halton District School Board, Halton Catholic District School Board and Sheridan College is seeking Proposals for a hosted E-Bidding system. 
The E-Bidding system will have four main components of service:
  1. Main E-Bidding Portal
  2. Bid Evaluation
  3. Contract Management
  4. Vendor Performance 
City Procurement staff will be the primary internal user group and the external user group will be the vendor community interested in submitting bids to the City.  The Successful Proponent will manage the implementation of the system, provide initial training to City staff and provide on-going support and maintenance for the duration of the Contract term.

2.1     Online:           biddingo.com/hamilton
Fee:                          $33.95 non-refundable, tax included + applicable Biddingo fees
2.2      Hardcopy (in person):
Fee:                             $50.95 non-refundable, tax included
Method:                       cash, debit, credit card, money order, bank draft or company cheque made payable to the City of Hamilton.  Personal cheques must be certified.
Location:                     City of Hamilton, Procurement Section, 120 King Street West, 9th Floor, Hamilton, ON, L8P 4V2
Time:                           8:30 am to 4:30 pm
If using a courier service to pick up and pay for documents on your behalf, ensure you provide them with the applicable fee payment and return courier waybill
To help with the processing of couriered documents, email the following information to:
Email:              procurement@hamilton.ca
Subject:           Contract number
  • Company name, address and fax number
  • Contact name and telephone number
  • Courier’s name
  • Courier account number
Documents will not be released by collect courier shipment, and the City will not be responsible for any lost fee.
A complete set of Request for Proposals documents will be available for viewing at the Procurement Section at the location stated above.
Proposals shall be publicly opened at the Procurement Section Office following the closing date and time of the Request for Proposals.
2.3          Accommodations for Proponents with Disabilities
In accordance with the Ontario Human Rights Code, Ontarians with Disabilities Act, 2001 (ODA) and Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the City of Hamilton will accommodate for a disability, ensuring full and equitable participation throughout the bid process.
If a Proponent requires this Request for Proposals in a different format to accommodate a disability, the Proponent must contact the Senior Procurement Specialist as soon as possible and in any event prior to the closing date.  The Request for Proposals in the different format will be issued only to the requesting Proponent and all Addenda will be issued in such different format only to the requesting Proponent.
Procurement Manager
City of Hamilton

Related Bid Information
Q & A Board
Category(ies) Selected
  • Consultants - Audit & Financial
  • Consultants - Computer Software
  • Consultants - Computer System Design
  • Consultants - Information Technology – Business Applications & Geographic Information Systems (GIS Services)
  • Consultants - Information Technology – PeopleSoft
  • IT & Telecommunication - Hardware
  • IT & Telecommunication - Services
  • IT & Telecommunication - Software